Vacancy - Finance and Admin Assistant

Vacancy - Finance and Admin Assistant

16 Oct 2020

NCCE announces a vacancy for Finance and Admin Assisant:

Reporting and Supervision

The NCCE Administrative and Financial Assistant will report to the NCCE Financial Manager.

 

Responsibilities: 

The NCCE Administrative and Financial Assistant will use his/her technical skills, education, experience, and country knowledge to accomplish the following tasks:

 

·         Assist NCCE Financial Manager in preparing contracts, contract modifications, subcontracts, purchase orders, consultant agreements, etc.;

·         Develop and maintain financial and administrative filing systems;

·         Prepare necessary documentation for tender announcements; 

·         Prepare incoming tender applications for the review by the NCCE management;

·         Obtain offers and invoices for NCCE procurements;

·         Check and review agreements and service delivery notes for NCCE paid services; 

·         Track employee vacation and sick leave balances;

·         Maintain and update NCCE personnel files;

·         Assist NCCE Financial Manager in preparing reports responding to internal and/or external audit requests;

·         Assist with organizing NCCE events, such as workshops, conferences, and seminars;

·         Prepare and check supporting documents on transportation, travel reimbursement, office equipment, and communications;

·         Manage office duties, including organizing correspondence, answering phone calls, booking travel arrangements, scheduling meetings, maintaining contact list, etc.;

·         Perform other responsibilities as needed.